Finance

• providing information, reports, analysis and guidance to Township Council, the Public and Township Departments regarding financial operations of the Township
• establishing, developing and maintaining accounting systems and procedures relating to financial activities for Township operations
• billing and collection of municipal taxes
• preparation of the Township's operating and capital budgets
• processing accounts receivable and accounts payable
• acts a lead Departments relative to the Township's purchasing function
• investing and borrowing of funds
• issue debentures relating to capital projects
• acquiring and maintaining the Township's general insurance policies
• Donation Policy (under construction)

E-Transfers

The Township now accepts e-transfer payments. The email account to be used to set up an e-transfer with your bank is finance@thearchipelago.ca. Please also email the Township at finance@thearchipelago.ca and provide the following information so that the payment can be applied to the correct account:

• the payment amount
• detailed information on what the payment is for (e.g., donation, tax payment, invoice). Please provide roll numbers, invoice numbers, etc., where applicable
• the answer to the security question set up for your e-transfer
  
  

Vendor Payments / Direct Deposit

The Township of The Archipelago offers the option of Electronic Funds Transfer (EFT) or direct deposit into a bank account for the payment of amounts owed to you by the Township. Direct deposit is a fast and secure method of receiving payment for goods and services.To begin receiving payment by direct deposit:

• complete the Request for Vendor Payment by Direct Deposit form
• ensure that the form is signed by an authorized company officer(s) or individual(s)
• attach a void cheque
• mail or email the documentation to:

Accounts Payable
Township of The Archipelago
9 James Street
Parry Sound, Ontario P2A 1T4
ap@thearchipelago.ca

If you have any questions regarding direct deposit, please contact the Finance Department.

Asset Management

Through Asset Management Planning, the Township is detailing how it will maintain, manage, restore and replace assets when required to ensure continued service delivery, a healthy environment, and economic vitality for current and future generations.

What are Municipal Assets?

As outlined in Ontario Regulation 588/17, assets are categorized into two classes – core assets or non-core assets. Core asset classes include water, wastewater, stormwater, roads, bridges and major culverts. Examples of non-core assets include facilities, buildings, parks, land and fleet assets. All assets, no matter their class, are the property of the municipality.

What is an Asset Management Plan?

Asset Management Plans are approaches for managing and investing in municipal infrastructure, including how the Township acquires, operates, maintains and replaces assets when required. These plans feature a capital needs analysis for the next 10 years for each asset, which include:

• performing an inventory of all owned assets
• assessing current condition, performance abilities and lifecycle forecasting of all assets
• estimating projected growth and annual costs of all assets

The plans also answer questions such as:
When does this building need to be replaced?
How often does a road need to be repaved?

Why is the Township Creating an Asset Management Plan?

Asset Management Plans are an example of the Township’s commitment to good governance. They determine how the Township will afford to maintain, rehabilitate and replace assets in the future, allowing the Township to properly budget for these costs.

They are also important because they help determine the value of the Township’s infrastructure if it were replaced today. Although assets often have service lives lasting decades, they will eventually need replacement, and the older they become the more expensive they are to maintain. These plans help manage assets according to their lifecycle.

What are the Benefits of an Asset Management Plan?

By properly managing assets, the Township will achieve:

• economic benefits, including reduced costs and optimized spending based on asset lifecycles
• social benefits, including reduced disruptions to residents and sustained service levels
• environmental benefits, including reduced environmental impacts through scope and timing considerations

Where Can Citizens Find More Information on Our Asset Management Plan?

To view the Council-adopted Asset Management Plan, please see the links below.