Administration on its own includes the Chief Administrative Officer (C.A.O.), the Clerk, the Treasurer, all office staff and the Managers of each department. Collectively this group takes care of all the Corporate Administrative Services, which includes the following key responsibilities:
To implement Council's decisions and establish administrative practices and procedures to carry out Council's decisions
To undertake research and provide advice to Council on the policies and programs of the municipality; and
To carry out other duties required under this or any other Act and other duties assigned by the municipality.
Role of Municipal Administration
Under Section 227 of The Municipal Act, it is the role of the officers and employees of the municipality;
- to implement council’s decisions and establish administrative practices and procedures to carry out council’s decisions;
- to undertake research and provide advice to council of the policies and programs of the municipality; and
- to carry out other duties required under this or any Act and other duties assigned by the municipality.
Duties of the Clerk
Under Section 228(1), The Municipal Act makes it mandatory that a municipality appoint a Clerk whose main responsibilities are as follows:
- to record, without note of comment, all resolutions, decisions and other proceedings of the council;
- if required by any member present at a vote, to record the name and vote of every member voting on any matter or question;
- to keep the originals or copies of all by-laws and of all minutes of the proceedings of council;
- to perform the other duties required under this Act or under any other Act; and
- to perform the other duties as are assigned by the municipality.
Duties of the Chief Administrative Officer
Under Section 229 of The Municipal Act, a municipality may appoint a chief administrative officer who shall be responsible for:
- exercising general control and management of the affairs of the municipality for the purpose of ensuring the efficient and effective operation of the municipality; and
- performing such other duties as are assigned by the municipality.
Duties of the Treasurer
Under Section 286(1), The Municipal Act requires that a Treasurer be appointed to be responsible for handling all of the financial affairs of the municipality on behalf of and in the manner directed by the Council of the municipality, including:
- collecting money payable to the municipality and issuing receipts for those payments;
- depositing all money received on behalf of the municipality in a financial institution designated by the municipality;
- paying all debts of the municipality and other expenditures authorized by the municipality;
- maintaining accurate records and accounts of the financial affairs of the municipality as it requires or requests;
- providing the council with such information with respect to the financial affairs of the municipality as it requires or requests; and
- ensuring investments of the municipality are made in compliance with the regulations made under section 418 of the Act.
